Master Ms Excel MCQ With Answers

ms excel mcq

In today’s job market, proficiency in MS Excel is a valuable skill that is often required in various professional fields. From data analysis to project management, Excel’s versatile features make it an essential tool. One effective way to improve your Excel skills is by practicing multiple-choice questions (MCQs). These questions help you understand the practical applications of Excel functions and prepare you for various exams and job interviews.

MS Excel is a powerful spreadsheet program developed by Microsoft, used for data management, analysis, and visualization. It includes features like formulas, pivot tables, and charts, which are integral for handling large datasets and performing complex calculations. Mastery of Excel not only enhances your productivity but also opens up numerous career opportunities. Practicing ms excel mcq is a practical method to test your knowledge and improve your proficiency in using Excel. Here are some common excel mcq question to check:

Overview of MS Excel MCQs

MS Excel MCQs can range from basic to advance excel mcq, covering a wide array of topics. Here are some common categories for ms excel mcq questions and answers:

  1. Basic Level Questions:
    • Understanding the Excel interface
    • Basic formulas and functions
    • Simple data entry and formatting
  2. Intermediate Level Questions:
    • Advanced functions and formulas
    • Data analysis using filters and pivot tables
    • Chart creation and customization
  3. Advanced Level Questions:
    • Complex formulas and nested functions
    • Data validation and conditional formatting
    • Macros and VBA programming

These questions as mcq on ms excel help reinforce your knowledge and identify areas where you may need further study.

ms excel mcq

Sample MS Excel MCQs

Basic Level Questions:

  1. What is the default file extension for an Excel workbook?
    • a) .xls
    • b) .xlsx
    • c) .xlsm
    • d) .xlt
    • Answer: b) .xlsx
  2. Which function is used to sum a range of cells in Excel?
    • a) ADD
    • b) SUM
    • c) TOTAL
    • d) PLUS
    • Answer: b) SUM
  3. How do you insert a new row in Excel?
    • a) Right-click on the row number and select ‘Insert’
    • b) Home tab > Cells group > Insert
    • c) Data tab > Insert Row
    • d) Review tab > Insert
    • Answer: a) Right-click on the row number and select ‘Insert’
  4. What is the shortcut key for filling down in Excel?
    • a) Ctrl + D
    • b) Ctrl + C
    • c) Ctrl + F
    • d) Ctrl + B
    • Answer: a) Ctrl + D
  5. What is the intersection of a row and a column in Excel called?
    • a) Data
    • b) Field
    • c) Cell
    • d) Table
    • Answer: c) Cell
  6. Which function would you use to find the highest value in a range?
    • a) MAX
    • b) MIN
    • c) LARGE
    • d) HIGH
    • Answer: a) MAX
  7. What does the VLOOKUP function do?
    • a) Looks up a value in a vertical table
    • b) Looks up a value in a horizontal table
    • c) Validates data input
    • d) None of the above
    • Answer: a) Looks up a value in a vertical table
  8. Which function performs a logical test and returns one value for TRUE and another for FALSE?
    • a) AND
    • b) OR
    • c) IF
    • d) NOT
    • Answer: c) IF
  9. How can you hide a column in Excel?
    • a) Right-click the column header and choose ‘Hide’
    • b) Home tab > Editing group > Hide
    • c) Data tab > Hide Column
    • d) Insert tab > Hide
    • Answer: a) Right-click the column header and choose ‘Hide’
  10. What feature allows you to apply the same formula to an entire column or row?
    • a) AutoFill
    • b) Copy/Paste
    • c) Drag/Drop
    • d) AutoSum
    • Answer: a) AutoFill
  11. What is a ‘Workbook’ in Excel?
    • a) A collection of charts
    • b) A single spreadsheet
    • c) A collection of worksheets
    • d) A template
    • Answer: c) A collection of worksheets
  12. How do you wrap the text in a cell?
    • a) Format, cells, font
    • b) Format, cells, protection
    • c) Format, cells, number
    • d) Format, cells, alignment
    • Answer: d) Format, cells, alignment
  13. Which menu option can be used to split windows into two?
    • a) Format -> Window
    • b) View -> Window-> Split
    • c) Window -> Split
    • d) View -> Split
    • Answer: d) View -> Split
  14. How do you add two cells (A1 and A2) together?
    • a) =A1 + A2
    • b) =Add(A1+A2)
    • c) =together(A1
      )
    • d) A1 plus A2
    • Answer: a) =A1 + A2
  15. How can you print a range of cells by range name?
    • a) Select the range and print
    • b) Use the Name box
    • c) Use the Page Layout tab
    • d) All of the above
    • Answer: d) All of the above
  16. Which function would you use to combine text from two cells into one cell?
    • a) CONCATENATE()
    • b) MERGE()
    • c) COMBINE()
    • d) JOIN()
    • Answer: a) CONCATENATE()
  17. How can you restrict running a macro automatically when starting Excel?
    • a) Hold down the SHIFT key during startup
    • b) Hold down the CTRL key during startup
    • c) Hold down the ESC key during startup
    • d) Hold down the ALT key during startup
    • Answer: a) Hold down the SHIFT key during startup
  18. What is the maximum height of a row in Excel 2010?
    • a) 255 points
    • b) 100 points
    • c) 409 points
    • d) 128 points
    • Answer: c) 409 points
  19. What is Conditional Formatting in Excel used for?
    • a) Formatting cells automatically based on values
    • b) Applying the same format to all cells
    • c) Creating charts
    • d) Protecting worksheets
    • Answer: a) Formatting cells automatically based on values
  20. Which chart type shows the relationship between two variables?
    • a) Pie chart
    • b) Line chart
    • c) Scatter plot
    • d) Bar chart
    • Answer: c) Scatter plot
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Basic Level Questions

Intermediate Level Questions for ms excel mcq:

  1. What is the shortcut key for creating a new worksheet in Excel?
    • a) Ctrl + N
    • b) Shift + N
    • c) Alt + N
    • d) Shift + F11
    • Answer: d) Shift + F11
  2. Which function is used to count the number of numeric values in a range?
    • a) COUNTA
    • b) COUNT
    • c) SUM
    • d) COUNTIF
    • Answer: b) COUNT
  3. How do you freeze the top row in Excel?
    • a) View tab > Freeze Panes > Freeze Top Row
    • b) Home tab > Format > Freeze Top Row
    • c) Insert tab > Freeze Panes > Freeze Top Row
    • d) Data tab > Freeze Panes > Freeze Top Row
    • Answer: a) View tab > Freeze Panes > Freeze Top Row
  4. Which function will you use to find the average of a range of cells?
    • a) SUM
    • b) MEAN
    • c) AVERAGE
    • d) MEDIAN
    • Answer: c) AVERAGE
  5. How can you remove a hyperlink from a cell in Excel?
    • a) Right-click the cell and select “Remove Hyperlink”
    • b) Press Ctrl + H
    • c) Go to Home tab and click “Remove Hyperlink”
    • d) Go to Insert tab and click “Remove Hyperlink”
    • Answer: a) Right-click the cell and select “Remove Hyperlink”
  6. Which function in Excel returns the current date?
    • a) NOW()
    • b) TODAY()
    • c) DATE()
    • d) CURRENT()
    • Answer: b) TODAY()
  7. What type of chart is best for showing trends over time?
    • a) Pie Chart
    • b) Bar Chart
    • c) Line Chart
    • d) Scatter Plot
    • Answer: c) Line Chart
  8. Which function can be used to join two or more text strings together?
    • a) CONCATENATE
    • b) MERGE
    • c) JOIN
    • d) UNION
    • Answer: a) CONCATENATE
  9. What does the function LEN() do in Excel?
    • a) Counts the number of numeric values
    • b) Returns the length of a text string
    • c) Joins text strings together
    • d) Finds the position of a substring within a string
    • Answer: b) Returns the length of a text string
  10. How do you select an entire column in Excel?
    • a) Click on the column header
    • b) Press Ctrl + A
    • c) Click on the row header
    • d) Press Shift + A
    • Answer: a) Click on the column header
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Advanced Level excel mcq question:

  1. Which function returns the serial number of the current date and time?
    • a) NOW()
    • b) TODAY()
    • c) CURRENT()
    • d) TIME()
    • Answer: a) NOW()
  2. What is the purpose of the INDEX function in Excel?
    • a) To find a value within a range
    • b) To return the value of an element in a table based on the row and column number
    • c) To perform a lookup operation
    • d) To create an index for a workbook
    • Answer: b) To return the value of an element in a table based on the row and column number
  3. Which function would you use to look up a value in a table based on both a row and a column number?
    • a) VLOOKUP
    • b) HLOOKUP
    • c) INDEX
    • d) MATCH
    • Answer: c) INDEX
  4. What is the shortcut key to open the Format Cells dialog box?
    • a) Ctrl + 1
    • b) Ctrl + 2
    • c) Ctrl + 3
    • d) Ctrl + 4
    • Answer: a) Ctrl + 1
  5. Which of the following functions can perform a conditional count in Excel?
    • a) COUNT
    • b) COUNTA
    • c) COUNTIF
    • d) COUNTBLANK
    • Answer: c) COUNTIF
  6. What does the TRIM function do in Excel?
    • a) Removes all spaces from text except for single spaces between words
    • b) Converts text to uppercase
    • c) Replaces a substring with another substring
    • d) Extracts a substring from a text string
    • Answer: a) Removes all spaces from text except for single spaces between words
  7. Which function is used to find the position of a substring within a text string?
    • a) SEARCH
    • b) FIND
    • c) POSITION
    • d) LOCATE
    • Answer: b) FIND
  8. How do you protect a worksheet in Excel?
    • a) Review tab > Protect Sheet
    • b) File tab > Protect Workbook
    • c) Data tab > Protect Sheet
    • d) Home tab > Protect Workbook
    • Answer: a) Review tab > Protect Sheet
  9. What is the purpose of the IFERROR function in Excel?
    • a) To perform error checking
    • b) To return a value if an error is found in a formula
    • c) To display an error message
    • d) To replace the IF function
    • Answer: b) To return a value if an error is found in a formula
  10. Which function in Excel returns the last day of the month?
    • a) EOMONTH
    • b) LASTDAY
    • c) MONTHEND
    • d) ENDMONTH
    • Answer: a) EOMONTH
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Key Features of MS Excel

Excel is known for its features that make it a powerful tool for data management and analysis:

  • Formulas and Functions: Excel offers a wide range of built-in functions like SUM, AVERAGE, VLOOKUP, and IF, which simplify complex calculations and data manipulation.
  • Data Analysis Tools: Features like pivot tables, filters, and conditional formatting help in analyzing and summarizing large datasets effectively.
  • Charting and Graphing Capabilities: Excel allows users to create various types of charts and graphs, providing visual representation of data.
  • Pivot Tables: This feature helps in summarizing, analyzing, exploring, and presenting data, making it easier to draw insights from large datasets.

Tips for Preparing for ms excel mcq questions and answers

Here are tips on preparing mcq on ms excel to consider right:

  1. Regular Practice: Consistent practice with online quizzes and tests enhances your understanding and speed.
  2. Understand Functions: Make sure you thoroughly understand how different Excel functions work and their applications.
  3. Time Management: Practice managing your time efficiently during tests to ensure you can answer all questions within the given time frame.

FAQs

Q1: What is the best way to prepare for MS Excel MCQs? 

A1: Regular practice, understanding key Excel functions, and taking online quizzes are effective ways to prepare.

Q2: Are there any specific topics I should focus on for MS Excel MCQs? 

A2: Focus on formulas and functions, data analysis tools, pivot tables, and basic charting.

Q3: How can I improve my speed in answering MCQs? 

A3: Time yourself while practicing and work on improving your familiarity with Excel shortcuts and functions.

Wrapping Up

Proficiency in ms excel mcq is a critical skill that can enhance your career prospects. By regularly practicing advance excel mcq and understanding Excel’s features, you can improve your efficiency and accuracy in using this powerful tool. Keep practicing and exploring different aspects of Excel to become a proficient user.